Procurement and logistic coordinator and procurement assistant jobs in Kerugoya

Anglican Development Services of Mt. Kenya East (ADSMKE) is the Development arm of the Anglican Church of Kenya, working in Mt. Kenya East region. It covers 5 Dioceses of Kirinyaga, Embu, Mbeere, Meru and Marsabit with a vision of a society that enjoys wholesome and dignified living.
The Organization wishes to recruit the following:-
JOB TITLE : Procurement and Logistic Coordinator
Department : Finance and Administration
Location : Kerugoya
Reports to : Executive Director
Date created : 20/3/2014
POSITION IN THE ORGANIZATION
Procurement and Logistics Co-ordinator and will be reporting directly to the Executive Director.
THE PURPOSE OF THE JOB
The Procurement and Logistic Coordinator will provide Procurement and logistical support and advice to ADSMKE operation areas in the region. This is position will be based in the head office with travel to the field to provide support and will report to the Executive Director.
ESSENTIAL TASKS AND RESPONSIBILITIES
Key Result #1 Purchase and distribution of materials
1. Daily coordination of ADSMKE procurement activities, support project staff and the tender committee of the board with procurement activities, as required;
2. Facilitated procurement of requested program support items in a timely manner ensuring that ADSMKE procurement procedures are followed
3. Assist staff as needed in creating clear and understandable purchase requests and other documentation;
4. Collects quotations and bids from the Vendors and prepare the required documentation of supplies and transactions in compliance with ADSMKE standards.
5. Preparation of status reports on deliveries for Procurement, Logistics and office Management and receipt of supplies;
6. Assist in the maintenance of thorough procurement files as outlined in the ADSMKE procurement policy;
7. Account for purchased items and coordinate with appropriate project staff.
Key Result #2 Logistic related duties
1. Coordinate receiving of parcels and distribute the same to Staff appropriately
2. Manage and update inventory and stock list in ADSMKE offices, stores and program sites and ensure each is properly labelled both soft copy and at the Inventory Books.
3. Assist the Project Manager in organizing project related workshops and meetings in terms of logistics and any other necessary preparations;
4. Coordinate with other staff members to ensure the offices, warehouses and field sites are adequately equipped and supplied;
5. Ensure that the ADSMKE logistics systems, procedures and working practices are adhered to;
6. Keep a proper record of quotation (eventually tender), requisitions, purchase order forms, good receive note, receipts, waybills, and all other documents;
7. Ensure that the proper administrative procedures and standards for requisition follow-up, purchasing, stock keeping and dispatch are followed.
QUALIFICATIONS
• Vibrant personal relationship with Christ
• Knowledgeable in procurement regulations
• A team player, creative, innovative and a good negotiator
• Ability to learn new concepts and ideas, adaptable
EDUCATION AND EXPERIENCE
The position requires a Bachelors degree, preferably in Logistics Procurement, Supply chain Management, Business/Public Administration with at least 2 years hand on experience in a similar position. A valid accident free driving licenses will be an added advantage.
LANGUAGE SKILLS
Proficiency in spoken and written English

JOB TITLE : Procurement/Supplies/Logistic Assistant
Department : Finance and Administration
Location : Marsabit
Reports to : Station Co-ordinator
Date created : 20/3/2014
POSITION IN THE ORGANIZATION
Procurement and Logistics Assistant and will be reporting directly to the Station Co-ordinator, Marsabit.
THE PURPOSE OF THE JOB
To procure materials, office supplies, equipments in Marsabit Clinic Supplies and assist in all logistic procurement processes and related procedures in line with ADSMKE Policies in Marsabit ADSMKE Office.
ESSENTIAL TASKS AND RESPONSIBILITIES
Key Result #1 Purchase and distribution of materials
1. Receive purchase Requisition from Staff, get quotations for items from suppliers based on the expenditure levels and purchase the required items as per set guidelines.
2. Log all requisition orders in the order tracking sheet and submit them to the Station Co-ordinator as required.
3. Oversee the movement of procured goods to the warehouse in line with set guidelines
4. Initiates payments for the supplies/materials/items received and prepares GRN’s to be signed by receiving programs.
5. Maintain a list of all ADSMKE approved supplies within Marsabit
Key Result #2 Logistic related duties
1. Co-ordinate and arrange for warehouse transportation of food or other materials to different destinations from Marsabit.
2. Coordinate receiving of parcels and mail via MAF (flights) or otherwise to and from Kerugoya Office and distribute the same to Staff appropriately
3. Maintain an inventory of all ADSMKE Marsabit Office and Tumaini Clinic assets and equipment and ensure each is properly labelled both soft copy and at the Inventory Book
QUALIFICATIONS
• Vibrant personal relationship with Christ
• Knowledgeable in procurement regulations
• A team player, creative, innovative and a good negotiator
• Ability to learn new concepts and ideas, adaptable
EDUCATION AND EXPERIENCE
The position requires a Diploma in purchasing and supplies and a valid accident free license with over five years of driving experience. At least two years experience in a similar position
LANGUAGE SKILLS
Proficiency in spoken and written English
 How to apply:
Those fulfilling the requirements for the positions are required to submit their applications together with their cell phone numbers, detailed CVs, 3 Referees one of whom should be his/her Pastor and all relevant attachments via Mail/Email before close of business on 27th March 2014 to the following address:
The Executive Director
Anglican Development Services of Mt. Kenya East
P.O Box 290-10300
KERUGOYA
Email Address: adsmke@adsmke.org