Access Supply Solutions Finance and Administration assistant job

We are a new food and general supplies company. We have gradually met and gone beyond the demands of our customers. Despite the size and complexity in the industry, our customers rely on the processes we use and the value we create. We are therefore looking for a competent and hardworking individual-preferably a lady-to fill the position of a finance and administrative assistant.
Purpose of Job
To provide the company with financial and administrative support.
Key Tasks and Responsibilities
Finance

• Processing and tracking all incomes and expenditures (e.g. paying cheques into the bank etc)
• Inputting all transactions onto QuickBooks and any other accounting system.
• Banking of cheques and monitoring, tracking and accounting for m-pesa transactions.
• Following up on payments.
• Drafting sale agreements with different customers.
• Day to day management of office petty cash; production of weekly spreadsheets

and entering into QuickBooks accounting system

• Monthly reconciliation of all cash accounts.
• Monthly reconciliation of all bank statements

Administration

• Responsible for general housekeeping and office supplies.
• Administering company meetings: compiling papers in advance and minutes during meetings.
• Assisting the Director in the updating of all policies and procedures

 Person Specification
 Essential

• Excellent administrative skills
• Experience of accounting and/or bookkeeping
• Knowledge of financial systems, including accounting systems and budgetary

Control.

• Excellent communications skills, both written and verbal
• Ability to work calmly under pressure and keep to deadlines
• Organized and able to manage various assignments simultaneously
• Ability to work independently but also as part of a small team
• IT literate

Desirable

• Accounting and/or bookkeeping training or qualifications
• At least two years experience of using QuickBooks (or other accounting packages)*
• Interest in and knowledge of logistics and supplies.

How to Apply

Email your CV to info@accesssupplysolutions.com on or before 28^th March, 2014.